How do You Access Email?

by: Kyle Jones

How Do You Access Email?

How many of us have no idea what makes email work?  All we want to know is…does it work?  If not, who can fix it and make it work?  I have a question.  Do you use Outlook, Outlook Express, Windows Mail or Apple Mail to check your email?   Do you ever notice that some email clients slow your computer?

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We need to take a look at two ways of checking email in order to understand the significance of the above.  This applies if you use email as business email or for personal email.  These two email protocols, IMAP and POP, determine everything from how the user accesses the account to where messages are saved.

For POP, Wikipedia tells us:

POP supports simple download-and-delete requirements for access to remote mailboxes (termed maildrop in the POP RFC’s).  Although most POP clients have an option to leave mail on server after download, e-mail clients using POP generally connect, retrieve all messages, store them on the user’s PC as new messages, delete them from the server, and then disconnect.

For IMAP, Wikipedia tells us:

The Internet Message Access Protocol (commonly known as IMAP) is an Application Layer Internet protocol that allows an e-mail client to access e-mail on a remote mail server. IMAP supports both on-line and off-line modes of operation. E-mail clients using IMAP generally leave messages on the server until the user explicitly deletes them. This and other characteristics of IMAP operation allow multiple clients to manage the same mailbox.

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Apple Mail

It would be a safe guess that POP might have been the preferred choice of many users in 2002 but smartphones, iPads and tablets have changed all of this.  I would think that users want the ease of deleting an email from an iPhone and it also be deleted when it is checked using a computer.

What do you use?  Is your email totally web based?  Does your business require that you use a certain client?  Do you allow your employees to access their email remotely and, if so, are there restrictions?

For more information on IMAP, click here.

For more information on POP, click here.





About the Author


Kyle Jones, Mississippi HR, Mississippi SHRM, HRtoWHO, HR blogger, Doctor Who

Kyle Jones


I am a fan of comic books, science fiction, gadgets and a devoted fan of Doctor Who. Professionally, I am the Human Resources Manager at Megagate Broadband, Inc. and served as the first Social Media Director of Mississippi SHRM. I am a longtime SHRM member and continue to serve the HR profession online and as an advisor to MSSHRM council members.


Finally, this blog is my creative outlet and doorway to the world of Doctor Who and HR blogging. For more information, visit one of the following social networks/sites:Interview Me Not, HR to WHO, Mississippi HR, Kyle Jones, Kyle Jones HR, Doctor Who,



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